Terms of Service
Last updated: January 2025
Welcome to Declare Flights. By accessing or using our service, you agree to be bound by these Terms of Service. Please read them carefully.
1. Acceptance of Terms
By creating an account or using Declare Flights, you agree to these Terms of Service and our Privacy Policy. If you do not agree to these terms, you may not use our service.
2. Description of Service
Declare Flights provides a digital logbook and passenger declaration management tool for private pilots in the United Kingdom.
3. CAP 1590 Compliance Disclaimer
Declare Flights is designed to assist pilots with managing passenger declarations for cost-sharing flights in accordance with CAP 1590 guidance. However:
- 1.We do not guarantee regulatory compliance. It remains the pilot's responsibility to ensure all flights comply with applicable regulations.
- 2.Our service provides tools to help you meet CAP 1590 requirements, but does not constitute legal advice or regulatory approval.
- 3.You are responsible for verifying that your use of cost-sharing complies with your licence privileges and current regulations.
- 4.The CAA may update CAP 1590 guidance at any time. We endeavour to keep our service current, but you should verify requirements independently.
4. User Accounts
Account Creation
You must provide accurate and complete information when creating an account. You are responsible for maintaining the confidentiality of your account credentials.
Account Security
You are responsible for all activities that occur under your account. You must notify us immediately of any unauthorised access or security breach.
Account Eligibility
You must be at least 18 years old and hold a valid pilot licence (or be training for one) to create a pilot account. Passengers signing declarations may be of any age, with minors requiring guardian consent.
5. Acceptable Use
You agree not to:
6. Subscription and Payment
Free and Paid Plans
We offer both free and paid subscription plans. Features and limitations are described on our pricing page.
Payment Processing
Payments are processed securely by Stripe. By subscribing, you agree to Stripe's terms of service.
Billing & Renewal
Paid subscriptions are billed monthly or annually. Your subscription automatically renews unless cancelled.
Cancellation
You may cancel at any time. You retain access to paid features until the end of your billing period.
Refunds
We offer a 14-day money-back guarantee for new subscriptions. Later refunds are case-by-case.
Plan Downgrades
If you downgrade, existing data is preserved but you may not add new records if over free plan limits.
7. Data and Content
Your Data
You retain ownership of all data you enter. You grant us a limited licence to store, process, and display your data to provide the service.
Data Accuracy
You are responsible for the accuracy of all data you enter. False or misleading entries may have regulatory implications.
Data Export
You may export your logbook data at any time through the service.
Data Retention
Signed declarations are retained for minimum 6 months from flight date as required by CAP 1590.
8. Declarations and Signatures
Electronic Signatures
Passengers may sign declarations electronically. By using the declaration feature, you acknowledge that electronic signatures are legally binding and equivalent to handwritten signatures for CAP 1590 compliance.
Passenger Responsibility
When passengers sign, they confirm they have read and understood the CAP 1590 essential information. The pilot is responsible for ensuring passengers have adequate opportunity to review this information.
Minor Passengers
For minors, a parent or guardian must sign on their behalf. The pilot is responsible for correctly identifying minors and obtaining guardian signatures.
9. Intellectual Property
Our Intellectual Property
The Declare Flights service, including its design, features, and content, is protected by copyright, trademark, and other intellectual property laws.
Feedback
Any feedback, suggestions, or ideas you provide may be used by us without any obligation to you.
10. Third-Party Services
Our service integrates with third-party services including Stripe for payments and email providers for notifications. Your use of these services is subject to their respective terms of service.
11. Disclaimer of Warranties
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.
WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.
WE SPECIFICALLY DISCLAIM ANY WARRANTY THAT THE SERVICE WILL ENSURE REGULATORY COMPLIANCE. COMPLIANCE WITH AVIATION REGULATIONS IS SOLELY YOUR RESPONSIBILITY.
12. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, DECLARE FLIGHTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES.
This includes but is not limited to:
OUR TOTAL LIABILITY SHALL NOT EXCEED THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM.
13. Indemnification
You agree to indemnify and hold harmless Declare Flights from any claims, damages, losses, or expenses arising from:
14. Termination
Termination by You
You may terminate your account at any time by contacting us or using the account deletion feature. Some data may be retained as described in our Privacy Policy.
Termination by Us
We may suspend or terminate your account if you violate these Terms, engage in fraudulent activity, or for any other reason at our discretion with reasonable notice.
Effect of Termination
Upon termination, your right to use the service ceases immediately. We may retain certain data as required by law or for legitimate business purposes.
15. Changes to Terms
We may modify these Terms at any time. Material changes will be notified via email or through the service. Continued use of the service after changes constitutes acceptance of the modified Terms.
16. Governing Law
These Terms are governed by the laws of England and Wales. Any disputes shall be resolved in the courts of England and Wales.
17. General Provisions
Severability
If any provision is found unenforceable, the remaining provisions continue in effect.
Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and Declare Flights.
18. Contact
For questions about these Terms: